Assessment of Skills and Knowledge(ASK) in Fundamental Business Concepts Practice Test

When should the purpose of a letter of inquiry be stated?

1. At the beginning of the letter

2. At the end of the letter

3. In the middle of the letter

4. After the closing statement

The correct answer is: At the beginning of the letter

Stating the purpose of a letter of inquiry at the beginning is essential as it sets the tone and context for the communication. This approach allows the recipient to immediately understand the intent of the letter, which is particularly important in professional correspondence. By introducing the purpose upfront, you capture the reader's attention and ensure that they are aware of what information or response you are seeking from them. Beginning with the purpose also helps to establish clarity and direction within the letter, which can lead to a more efficient and effective exchange of information. Readers appreciate concise and straightforward communication, and leading with your intent respects their time and attention. Positioning the purpose at the end, in the middle, or after the closing statement would create confusion and potentially lead to misinterpretation of the message, as the reader might have difficulty understanding the letter's context until too late in the flow of information. Hence, placing the purpose at the start is not only practical but also aligns with best practices in business writing.